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Order Processing

My.N provides full control of both sides of the ordering process.

Purchases

Purchase orders may be managed manually, or generated automatically according to a wide variety of criteria including current usage levels, sales trends, or outstanding order values. The suggested order list may be reveiwed and amended before final orders are produced.

Key features of the purchase order process include:

• Management of goods received not invoiced with automatic accruals including currency variations and price variations
• Automatic matching of orders, receipts and invoices.
• Payments in batch or selectively with remittance advices, cheques , BACS payments and automatic matching
• Multiple invoices to an order
• Multiple orders to an invoice
• Separate authorization levels for draft orders, final orders, invoice approval and invoice payment

Sales

My.N's Sales Order system gives the sales person direct access to all the information available on a customer at the time of order so that both sales value and profitability may be maximized.

In addition it provides a wide variety of options for sourcing and despatch, so that the business may source and process the order in the most efficicent way.

Full real-time availability and allocation information enables the customer to be kept fully informed - a key requirement for meeting high service levels.

The flexible pricing system includes price bands, discounts, quantity breaks, currency pricing, and case pricing with pricing set by customer and optional overrides at product group, product type or individual stock code level. Items may also by priced as a composite stock group or by reference to pricing rules.

Order sourcing options are:

• Ex-Stock - Set as the default option, the system automatically manages the allocation and despatch process for you.
• Spread despatch - Allows the system to manage the despatch of a single order line for multiple quantities, across a number of days, weeks or months.
• Pre-Pick - Allows stock to be picked at point of order. This is of value when stock is short, batched stock needs to be controlled or the customer needs prior notice of serial numbers.
• Manufacture to Order - Automatically generates a works order on completion of a sales order. There is an additional option for those who have multiple level bills of materials. This automatically creates cascading works orders from the point of order.
• Back to Back Direct - Automatically raises a purchase order instructing the supplier to ship the goods direct to the customer. In addition, on notification of the despatch of the goods, the system automatically invoices the customer.
• Back to Back via Stores - Automatically raises a purchase order which is received into stock as pre-allocated stock.
• Managed Allocation - Flags the line item to be added to an automatically generated, draft purchase order. A single purchase order can have lines from multiple sales orders and each line item is flagged back to the originating sales order.