Job Management

Working out exactly what jobs and projects cost is one of the most demanding tasks facing many businesses, especially when jobs and projects may spread out over many months and include many different elements and components.

The Job Management provides a flexible and effective tool to automate the work load, keep control of costs and to accurately assess profitability. The system enables early identification of cost issues so that they may be addressed before they become critical.

Documents assigned to jobs may be stored in a wide variety of formats. Once attached to a job, a document may be viewed from any workstation running My.N.

My.N's Job Mangement system may be used to generate and schedule tasks in the Task Management System, providing one integrated system to control the financial and logistical aspects of any job. The system is highly flexible and is easily customized to match your workflow.

Using Time Sheets

Time sheets are used to record and account for labour costs. When a Time Sheet booking is made, one of two things may happen:

• If the booking is made to a job/customer order or work order, the value of the work in progress for that order is increased
• If the booking is made using a Time Sheet Code a charge is booked to the nominal account, department and cost centre specified by the time sheet code

In either case a credit entry needs to be made, and this will be to the credit nominal account defined by the labour code used to make the time sheet booking.

Time sheets can be saved and returned to later. When a time sheet is complete, it may be posted using the ‘Post Time Sheet’ button. Time Sheet Codes are used to define the nominal accounts, departments and cost centres that will be used when posting time sheet information.

Production and labour costs

Production and labour costs are used to define costs incurred by Jobs/Customer Orders and Works Orders.

Each cost is assigned a code, description, rate and nominal ledger account code. The rate is used to determine the monetary amount to be added to the cost of a works order (multiplying the rate by the quantity). When a cost is added to a works order, a debit is made to the 'Work in Progress' account. The nominal ledger code determines where to put the credit entry.