My.Notes


Release: 456; Aug 2016


Alterations

ModuleAlterations
File > Print > Document SettingsDefault Templates - Remittance Advice template altered to prevent the company address from being duplicate for BACS payments
File > Print > Print QueueCheques - Account information is displayed in the print queue for cheques
Edit > Add Form Item > Drill Button (NBF)Drill Button (NBF) - Warning message when no request type has been selected
Organize > Companies > Manage CompaniesEC Exempt - The EC Exempt option is now enabled/disabled when an account is selected
Organize > Companies > Add EventsOutlook link - The whole list of My.N export properties are no longer displayed when printing an email that was completed in Outlook
Organize > Companies > View EventsEncryption Button - The 'Encrypt' button is only enabled if the user has permission to use it
Purchases > RequisitionsAuthorising Requisitions - User authorisation check for opening and authorising requisitions that were put on by another user has been altered to check if the current user has been authorised for each budget within the requisition and that the current user has a greater budget authorisation limit than the user who initially raised the requisition
Purchases > Orders > Authorise RequisitionsReject Requisition - The Reject column is now displayed on the standard skin (New skin: nbfRequisitionPendingAuth)
Purchases > Goods and Services ReceivedComplete Orders - System now blocks users from opening a fully received and invoiced purchase order on the goods in screen
Purchases > Invoices and Credit NotesHistory Grids - Divide by 0 error can no longer occur on the nominal history grid. All history grids are also displayed correctly when selecting the relevant tabs (New skins: nbfPCredit, nbfPInvoice)
Purchases > Pay SuppliersMatch date - The payment's transaction date is now used as the match date when the system automatically matches the payment against the selected invoice, rather than the current processing date.
Purchases > Browse Suppliers > StatementStatement Screen - Users are automatically given permission to view the Statement screen if they already have permission to view Open Items.
Purchases / Sales > Browse Ledger > All Items & StatementLedger Details - Cumulative CCY removed from the all items and statement screens as it slowed the screens down (New Skins: nbfPurchaseStatement)
Purchases / Sales > Browse Ledger > StatementUser Authorisation - Remittance advice button no longer requires user authorisation
Purchase / Sales > Browse Ledger > Match DetailsMatch Details - Logic to display whether a match was done automatically or manually has been corrected (New browse style reports)
Sales > Sales OrdersBack to Back Direct - Delivery Routes are now passed through from the Sales Order to the Invoice for Back to Back Direct lines. The Purchase Order number is no longer added to the end of the Sales Invoice reference number (the Sales Order number)
Sales > Sales OrdersDelivery Addresses - Delivery Notes for each location are retrieved from the company Delivery Notes field. Changing the address location on an order will no longer clear the Delivery Notes field. All filters are now also working correctly on the address location selection screen
Sales > Sales OrdersPayment screen - The 'Cash / Voucher' button is now disabled on the sales order payment screen if the Telesales feature is not authorised as users must have access to the Telesales screen to complete this process
Sales > Hire and Rental > Generate Rental / Hire BillingHire & Rental Invoices - All generated invoices are now printed / sent to the print queue rather than just the last invoice
Nominal > JournalsInvalid nominal - Error message altered to inform the user which nominal account was invalid
Nominal > Fixed Asset > DepreciateDepreciation - Assets are only depreciated for the period instead of the entire year when depreciating periodically.
Nominal > Cash Book > BACS > Re-Run Previous BatchSelection list - Previous BACS batches are now ordered by date descending
Nominal > Financial PeriodsLayout - Redundant Options, View, New and Open buttons have been removed from the screen
Reporting > Nominal > Trial BalanceTrial Balance - Report will now work for future years when grouped by sections and headings
Reporting > Nominal > Trial BalanceExport - Trial Balance export will now have 'Trial Balance' as the heading when exported to Excel
Reporting > Nominal > Fixed AssetsLayout - Quantity is now displayed as an integer rather than with decimal places
Reporting > Cashbook > Detailed Listing by DateLayout - Brought Forward and Carried Forward captions have been swapped around as they weren't displayed in the correct order
Open Door ReporterExport Window - Data exports now display the standard windows save file prompt rather than the standard windows open file prompt
Open Door ReporterPrinter settings - Printer validation has been altered when running Open Door Reports. System will use the default windows printer if the document's assigned printer is invalid e.g. cannot connect to the printer



Minor Features

ModuleFunctionality
Purchases > Invoices and Credit NotesValidation - Nominal account codes are now validated when adding a line to the invoice / credit
Purchase > Pay Supplier > Bulk Payment RunBACS files - Prompt messages for creating BACS files only appear if a BACS type has been set against the cash book. The New button has also been restored to the screen to enable the user to save the selection, but not post.
Purchases > Pay Suppliers > Bulk Payment RunPayment Types - Bank Transfer, Cash Payment and Other have been added to the list of payment types
Purchases / Sales > Supplier / Customer Ledger DetailsLedger Details - Transaction descriptions are now displayed on the drilldown details screen
Sales > ManifestManifest - Purchase Returns & Sales Collection Notes can now be brought through to a manifest. 'For Manifest' and 'Delivery/Pickup Route' properties are available on the Purchase Return and Sales Collection Note screens to allow this.
Nominal > Ledger Maintenance > Cash Book AccountsBACS Type - A new NatWest Bankline Ad-Hoc Bulk Payment BACS type has been added
Nominal > Ledger Maintenance > Cash Book AccountsBACS Type - A new AIB Multi-Currency Bulk Payments XML File BACS type has been added
Nominal > Ledger Maintenance > Company Data > StaffUsername to Staff Record Link - System now checks that a username has not been linked against more than one staff member (standard login or linked login). Error message on login if any existing usernames are linked to more than one staff member
Nominal > Browse Latest TransactionsLatest Transactions - Supplier / Customer accounts are now displayed for all Journals, Cash Book Payments & Receipts. All purchase & sales invoice & credit numbers are also brought through to this screen (new skins: nbfNLBrowseTransactions & nbfNominalLedgerDetails)
Nominal > Browse Latest TransactionsJournal Reversals - Ledger transaction journals can now be reversed and are automatically matched. Reversal is blocked if any lines from the original journal have been matched or if the journal was a multi currency postings. User must have permission to post journals to use this button.
Reporting > Nominal > Profit & Loss ExtendedProfit & Loss Extended - Description for the Templates dropdown has been altered to Profiles. All profiles are now stored locally on disk. Five default profiles are supplied and cannot be altered within the software. Default profiles can be altered by uploading new versions to the ReportProfiles > DefaultProfiles folder in the source folder on the server. Save As option has also been added to the Profiles option. Values in the From and To periods columns are automatically altered to not be greater than the number of periods in the financial year
Reporting > Purchases > Outstanding Purchase OrdersAdditional details - Nominal Account, Department and Cost Centre information is now displayed for each Purchase Order.
SkinsNew Design Time Controls - New design time controls are no longer added to the skin automatically. Developers must manually add them to the skin through Edit > Controls > Restore Controls. This is to prevent customers from being forced to reset their existing skins or to manually tidy the skins when new design time controls are added



Major Features

ModuleFunctionality
Purchase / Sales > Browse Ledger > Open ItemsTransaction Reversal - Journals, Cash Payments & Receipts can now be automatically reversed by selecting the 'Reverse' button. This will open the nominal drilldown screen where the user can select 'Reverse Transaction.' This will reverse the whole transaction, not just the lines associated with the supplier / customer
Sales > Credits > CollectionsCollection Notes - New feature to allow Collection Notes to be entered without producing any Sales Credit transactions. The Credit Note is generated & posted automatically when the goods are received. A default template has also been created for Collection Notes
Nominal > ComplaintsComplaints - New feature to allow users to record purchase & sales complaints. The purchase / sales invoice can be linked to the complaint and any returns, collections or credits can be generated from here, which are again linked. A standard complaints report is also available.
Nominal > Browse Latest TransactionsCash Book Reversals - Cash Book Payments & Receipts can now be automatically reversed by using the 'Reverse Transaction' button as long as no ledger transactions have been matched. Supplier & customer ledger reversals are automatically matched for each account. User must have permission to post cash receipts/payments to use this button. 'Reverse Journal' button has been altered to 'Reverse Transaction' (New skin: nbfNominalLedgerDetails)