My.Notes


Release: 436; Nov 2014


Alterations

ModuleAlterations
Organize > Document TemplatesCustomer Order Despatch Note - Alteration to the Customer Order Despatch Note which enables it to work for multiple companies (New template)
Organize > CompaniesMissing BACS details - More informative message if BACS details missing
Purchase > Purchase OrdersCharges no longer displayed in the Recent Orders grid - Prevents an invalid stock code error when attempting to add charge lines from this grid
Purchase > Order InvoiceDuplicate Invoice Number - Warning message corrected when duplicate invoice number found
Purchase > ShipmentsSupplier & Customer banks filtered - Supplier & Customer banks are filtered per company
Purchase > ShipmentsAVD Terms - Updated AVD Terms altered to float by 5 days
Purchase > ShipmentsCash flow report - Cash flow report altered to work off Revised departure date
Purchases > Goods and Services ReceivedAllocation of Back to Back via Stores Service Items - Allocated Qty for Back to Back via Stores Service Items no longer duplicated. Service items were allocated when the line was added to the Sales Order & again when the PO Goods were received.
Purchase & Sales Ledger Account EnquiriesNew Open Items, All Items & Match Details skins - Open Items, All Items & Match Details skins have been altered - header data and column names & widths (New skins)
Sales > Orders > ContractsSaving contracts - Contracts no longer saved when created - saved when 'Save' button selected
Sales > DespatchVAT rates for Invoice charge lines - Retrieve VAT rates for charge lines from the calculated rate on the Sales Order (also on Shipment Trade & Back to Back Purchase Orders)
Sales > DespatchDespatching zero picked orders - No longer possible to despatch an order if no stock has been picked. Blank Despatch Notes no longer generated
Sales > TelesalesCalculating the second base currency - Second base currency amount is now calculated at the point the cash is received against an order. The XCH line will only be posted if the exchange rate has altered between the time the cash has been received and the order despatched instead of appearing for every instance - second base currency was set to 0 when receiving the cash and only calculated when the order was despatched
Sales > TelesalesAuto Matching Sales Order Invoices against Cash Payments - Sales Order Invoices no longer auto matched against associated Cash Payments if they've already been manually matched. System will no longer overwrite the manual match
Sales > QuotationGenerating multiple Sales Orders - Warning message when attempting to generate a second Sales Order against the same Quotation
Sales > EPOSZero value EPOS transactions - EPOS sales for £0 are now posted and appear in the OSLDTRAN table.
Sales > EPOSReturning batch logged items - Invoice Number is now recorder when returning a batch logged item through EPOS.
Sales > Hire And Rental AgreementItem links kept when marking Agreements as closed - When clicking Options -> 'Close & Complete Agreement' and 'Create New Agreement' from Current Agreement, the old agreement will keep the link to the items that were on rental.
Stock > Adjustments > Revalue StockRevaluing stock with negative costs - Now possible to select and revalue stock items that have negative costs
Stock > Works OrderCancelling part way through processing a works order - Screen is now cleared when cancelling part way through processing a works order and a message is displayed informing the user that it has been cancelled
Nominal > Find Cashbook EntryDefault date range - Date range is set depending on the Processing Date's year. From Date and Until Date are set to the first and last days of the year
Reports > Nominal > Detailed P & LBudget signage reversed - The amount sign on Budget options have been reversed to display the correct data



Features

ModuleFunctionality
Organize > Companies > Add EventLinking Evens to a Task List - Display the selected owner's Task List when the 'Add using Task List' option has been selected
Purchases > Order and InvoicesVAT can be added to Purchase Order & Invoices - For clients that are not VAT registered the VAT can be added to the lines so a the VAT can be reflected in the cost of an item
Purchase > Orders > RequisitionsVAT can be added to requisitions - For clients that are not VAT registered the VAT charged by a supplier can now be added to the requisition total
Purchase > PlanningPrompt to check linked trades - Where a consignment confirmed departure date is entered the user is informed that there are other trades that are linked and to check these trades to ensure all their details are entered.
Purchase > ShipmentsAuthorizing Trades - The person authorizing a trade is now tracked
Purchase > ShipmentsAbility to spread all items across containers - There is a new 'Set All Items' button that will evenly spread out all items on the trade across all the containers. (New skin)
Purchase > ShipmentsAuthorizing trade check - Banks required for Trade when Authorized
Purchase > ShipmentsInco and Payments - Inco and Payments have to be set before Trade can be authorized
Purchase > ShipmentsPayment Terms - Payment terms filtered to the customer and supplier selected
Purchase > ShipmentsCost profile automatically updated - Cost profile automatically updates when customer is changed
Purchase > ShipmentsLCS terms - LCS terms now same as CAD terms
Purchase > ShipmentsExposure report - Exposure report showing money paid out on trades not yet shipped
Purchase > ShipmentsReminder message for checking linked containers - When a consignment is confirmed the user is reminded to check the other containers linked.
Purchase > ShipmentsPayment date check - If the term is 'E' (Early) the payment date must be prior the departure date
Purchase > ShipmentsUsername logged when a trade is authorized - When a trade is authorized the person who authorized the trade is stored.
Purchase > ShipmentsAutomatic allocation of all products on a trade - Button added to Trade skin to allow automatic allocation of all products on the trade to be evenly split across all containers
Supplier & Customer Cash MatchingMatch type saved & displayed - The match type is saved when auto matching Sales Order Invoices against Cash Payments. The types (automatic / manual) will be displayed under Browse Customer / Supplier > Details > All Items > Match Details.
Sales > DespatchNew error message to stop users from picking Back to Back Direct service items - Items are picked & despatched when the PO Goods and Services Received is done. System won't auto pick these items either.
Sales > TelesalesQuote & Sales Order girds - Display the salesman & depot on all Telesales Quote & Sales Order girds. Columns also displayed in the same order for all grids
Sales > Quotation / Sales OrdersSales Order credit check - System parameter to switch off credit checking on creation of Sales Orders / converting from Quotation. (DisableCrChkingOnSOInit)
Sales > Credits > Receive GoodsSaving complete Credit Notes - New error message informing the user that a Credit Note has already been marked as complete (all goods have been received) when attempting to save a completed one
Sales > Credit > Cancel Credit NoteAuto match cancelation against the credit - When cancelling a credit, it will now auto match the journal with the credit.
Nominal > JournalsAuto reversing Journals - When auto reversing a journal it will go to the next open period rather than the first available open period.
Nominal > Ledger Maint. > Countries & CurrenciesSecond base currency's default exchange rate - Error message informing user that they cannot enter an exchange rate different to 1 when the Original and Reference Currencies are the same e.g.. ECU to ECU must have an exchange rate of 1. A new exchange rate with a value of 1 is also automatically entered when matching Original and Reference Currencies have an exchange rate different to 1
Nominal > Cash Book > Bank ReconciliationStatement Number sequence - Ability to restart the Statement Number sequence e.g. can restart the Statement Number sequence from 1 even though these numbers have already been used in the past
Nominal > Cash Payment & ReceiptsNegative value warning messages - A warning now appears if you enter a negative amount when creating a Payment or Receipt.
Nominal > Ledger Maintenance > Cash Book AccountsNew BACS output file format - A new COL BACS format (COLBACS) for Lloyds TSB can be selected from the BACS output type lookup list.
Nominal postingsVAT line descriptions - Description on VAT postings now contain a reference (Invoice/Credit Note number etc.) and the associated line's item reference
Nominal postingsFailed posting error message - System returns the nominal account that caused the posting to fail in an error message - for postings against nominals which have been marked as dead
Reports > Nominal > Trading AnalysisThird break available - New option to allow selection of a third break. <NONE> option also corrected for the existing breaks.
Open Door ReportsThird break available - New functionality to use a third break when creating and editing user reports.
Tools > Copy CompanyCopy company names - Copy company names are automatically incremented from Test1, Test2… etc. No longer gives you an option to enter a custom name